October 15 is the final deadline for individuals to file the previous year's taxes and other tax returns to be completed. Many taxpayers may not realize that as soon as that date passes, there is no further extension period and penalties will apply if you owe taxes on the 2008 tax return. The late filing penalties can be quite onerous amounting to 25% of the tax balance due within 5 months. It is much better not to delay if you are in this situation. Some taxpayers will also miss the opportunity to make certain elections on their returns that could save them significant money or professional fees after this date. If you cannot pay all that you owe, it is still better to get a tax return filed timely. It can be amended later if you receive additional data. You can setup installment payment arrangements or otherwise work out the terms. But filing the return is the beginning point and it is a better solution than the IRS assessing tax without any deductions allowed, which is what they will eventually do.
There are many ways to pay the IRS and this link can help with that: http://www.irs.gov/efile/article/0,,id=97400,00.html. For those wishing to mail a check you will need form 1040-ES with instructions on where to mail the payment.
Those with corporate returns should remember that filing deadlines are a month earlier than the individual returns with the same year-end.
Penalties for late business returns may be per owner and per month. They may be as much as $90 per month for every owner, so it is important to know the dates your tax returns are due.
You may find other helpful information about Filing Late and/or Paying Late at:
http://www.irs.gov/businesses/small/article/0,,id=108326,00.html.
1 Protect Your Signature. Never publish your real signature on your web site, in an email signature file, or anywhere else publicly. If you throw out papers with your signature on it, shred them.
2 Take Care with Financial Documents. Keep a shredder by every trash can where you throw out papers. Take a good look at every paper you throw out and shred every paper that has your Social Security number, credit card number, driver’s license number, or any other personal identifying number or information. This will reduce the risk of dumpster diving – where thieves go through your trash to find personal information. You might be surprised at which papers have identifying information on them. You might need to shred mail that you don’t even want to open – for example, credit card applications. Please be careful to inspect all papers or just make a systematic rule to shred everything.
3 Protect Your Records. Be careful who has access to your financial records, even in your own house. If you have lots of house guests, teenagers with numerous friends, or neighbors over all the time, you have a slight risk of exposure. Keep your papers all in one place, and if possible, lock them up for safekeeping and limited access to people you trust. Don’t forget about the papers you leave out on top of your desk or in a mail stack.
4 Protect Your Computer. Do you have financial information on your computer? Password-protect your financial files, and keep your password in a private, safe place.
5 Be Web Savvy. Use good judgment when entering credit cards on web sites of businesses you don’t know or when presenting your card to a business that looks questionable. This will reduce the risk of skimming, where thieves posing as merchants steal your card number as they enter it in their device.
6 Be Email Savvy. Never enter your credit card number in an email to someone. Never reply to an email that requests your personal information. If you think the email is real, go to your bank branch in person to check it out. This will reduce the risk of phishing, where the thief poses as a bank to get your information.
7 Be Phone Savvy. If someone calls you and later asks for your personal information, be wary. It could be a setup, and it’s very easy to fall for. The caller will get you engaged in solving a big problem with your account and you could let your guard down. Don’t! If there’s a question in your mind about whether it’s real or not, call the business using the phone number on the back of the credit card or in the phone book.
8 Be Discreet. Watch how you hold your credit card in a public place such as a line at the supermarket (cover the numbers). Don’t say your credit card number in public, and don’t repeat it on a cell phone. This is a low risk, but cell phone conversations are easily intercepted.
9 Stay Vigilant with Statements. Make sure you receive your statements on a timely basis. If a statement is a few weeks late, follow up with the institution to find out why. Better yet, convert to online statements. This will avoid the risk of a thief changing your address and diverting the statements.
10 Keep Track of Your Reports. Monitor your accounts, bank accounts, credit cards, and credit reports regularly for unusual activity or transactions that are not correct.
Business owners should be aware that the IRS is alert to non-filing of 1099 forms. Not filing them could be expensive for the business owner. I once received a phone call from the IRS not 2 months after I had prepared an income tax return for a new client. This is the earliest that I had ever got a call from them after a tax return was filed. The agent was asking about a specific line on the business tax return and whether 1099 forms had been filed for these payments. This demonstrates that the service is being pro-active and checking on 1099 filings early in their process. I've also had new clients that had prepared their own returns and have had business deductions disallowed for not reporting the income to their worker or independent contractor on a 1099 form. Getting these forms filed is one of the best ways for the business owner to protect the deductions on their income tax returns.
The business owner needs to be aware that anytime they are not doing business with a corporate vendor (that is also not their employee or their legal firm), they need to give the vendor a W-9 form and request their tax ID number. Legal firms should also get them even if they are a corporation. If the vendor claims to be a corporation, you should make sure (if not apparent in their name) by checking the status of the corporation in the state that they incorporated. States now have websites to check the status of corporations.
The W-9 form is available on the http://www.irs.gov/ website and they have been keeping a link to the form on the 1st page at the left under “Most requested forms.” The 1099 forms need to be completed by January 31 of the next year whenever over $600 was paid to that business or individual and then given to the vendor. All of these forms are filed with a form 1096 that needs to be filed with the IRS by the end of February. This reporting gets more complicated as a business grows and has more transactions. A good accounting system is recommended and you should get good advise on this. My general advice is to obtain QuickBooks software to track this when the accounting becomes too much to track these items in other ways. This software is quite popular and I can then work with you to help you finish your accounting each year.