Sheldon's Thoughts
http://sheldon.theresponsivecpa.com
Sheldon's Thoughts

Referrals and link to http:\\www.theResponsiveCPA.com

Link to www.TheResponsiveCPA.com  

It continues to be a good place to send your referrals if you do not have my current business card to give them.

Will you be a referral source for me?  My clients get $50 discounts off of their next invoice when their referral has become a client and paid me over $200.  Others that are referral sources may also get a gift.  Please call me about the details as it may change over time. A good referral is a warm referral that would recognize and expect me to call them.

I can help new and growing businesses, as well as individuals, that need some help with planning for future income tax due or other needs to catch-up on tax filings.  New tax provisions may allow businesses that had a poor year in 2009 to get some previous years taxes that were paid in back as a refund.  It takes some careful planning as they have an option to choose which of the last 5 years to carry back a loss to.  It is a great time to plan and take advantage of new tax law provisions.

The sky may not be falling, but October 15 is coming!

October 15 is the final deadline for individuals to file the previous year's taxes and other tax returns to be completed.  Many taxpayers may not realize that as soon as that date passes, there is no further extension period and penalties will apply if you owe taxes on the 2008 tax return.  The late filing penalties can be quite onerous amounting to 25% of the tax balance due within 5 months.  It is much better not to delay if you are in this situation.  Some taxpayers will also miss the opportunity to make certain elections on their returns that could save them significant money or professional fees after this date. If you cannot pay all that you owe, it is still better to get a tax return filed timely.  It can be amended later if you receive additional data.  You can setup installment payment arrangements or otherwise work out the terms.  But filing the return is the beginning point and it is a better solution than the IRS assessing tax without any deductions allowed, which is what they will eventually do.

There are many ways to pay the IRS and this link can help with that:  http://www.irs.gov/efile/article/0,,id=97400,00.html.  For those wishing to mail a check you will need form 1040-ES with instructions on where to mail the payment.

Those with corporate returns should remember that filing deadlines are a month earlier than the individual returns with the same year-end. 

 

Penalties for late business returns may be per owner and per month.  They may be as much as $90 per month for every owner, so it is important to know the dates your tax returns are due. 

 

You may find other helpful information about Filing Late and/or Paying Late at:

http://www.irs.gov/businesses/small/article/0,,id=108326,00.html.

Facebook business page link

I expect to be adding more to my Facebook business page over time and am providing a link so that you can also be a Facebook fan as this may be an additional way we can keep in contact!

http://www.facebook.com/pages/Aurora-CO/theResponsiveCPAcom/135743559879 

2008 Stimulus Credit calculation form


Congress passed the Economic Stimulus Act of 2008 in early 2008 and numerous other tax changes during the year.  The IRS  waited for taxpayers to file a 2007 return and then calculated a $0 to $600 refund for each taxpayer (double for married returns) plus up to $300 for children that qualify for the child tax credit.  If you had at least $3000 of earned income from wages or business, social security benefits or pension, you qualified for the minimum $300 even if you had no 2007 income tax.  You had to file a 2007 return timely to get the advance refund.  If you did not have this type of income you did not qualify for an advance refund, if you had no tax liability.  The refund credit phases out if you more than $75,000 ($150,000 for Marrieds) Adjusted Gross Income (AGI).  The advance refund is figured on your 2007 tax return.  You should have received your refund by the end of 2008 or correspondence if the IRS applied this refund to another tax debt.  We will assume that our clients received the amount they qualified for on 2007 return unless they let us know that it was not received.

Many may not realize that the final credit amount is calculated on your 2008 return results.  So if you did not get the maximum amount based upon the 2007 results and now qualify for more, there is an additional credit available to you on your 2008 income tax return which will be claimed on line 70.  This will apply to those who had children born in 2008, those who did not have enough income to meet the minimum in the earlier year or those who had too much income and the refund was phased out and then their income decreased in 2008.  If you did not file a 2007 return by October 15, 2008 then you will need to claim the full Stimulus refund amount on your 2008 tax return.

To calculate your advance refund (based on 2007 tax return) or credit (on 2008 tax return) go here: 
http://www.thetaxbook.com/updates/2007/2-23-2008_Update/stimulus_worksheet.pdf

The following might help you answer any lingering questions about the advance refund:
http://www.thetaxbook.com/updates/2007/2-23-2008_Update/wns-24-25.pdf

Recommendations to Protect yourself from those who want to use your information fraudulently.

1    Protect Your Signature. Never publish your real signature on your web site, in an email signature file, or anywhere else publicly. If you throw out papers with your signature on it, shred them.

2        Take Care with Financial Documents. Keep a shredder by every trash can where you throw out papers. Take a good look at every paper you throw out and shred every paper that has your Social Security number, credit card number, driver’s license number, or any other personal identifying number or information. This will reduce the risk of dumpster diving – where thieves go through your trash to find personal information.  You might be surprised at which papers have identifying information on them. You might need to shred mail that you don’t even want to open – for example, credit card applications. Please be careful to inspect all papers or just make a systematic rule to shred everything.

3        Protect Your Records. Be careful who has access to your financial records, even in your own house. If you have lots of house guests, teenagers with numerous friends, or neighbors over all the time, you have a slight risk of exposure. Keep your papers all in one place, and if possible, lock them up for safekeeping and limited access to people you trust. Don’t forget about the papers you leave out on top of your desk or in a mail stack.

4        Protect Your Computer. Do you have financial information on your computer? Password-protect your financial files, and keep your password in a private, safe place.

5        Be Web Savvy. Use good judgment when entering credit cards on web sites of businesses you don’t know or when presenting your card to a business that looks questionable. This will reduce the risk of skimming, where thieves posing as merchants steal your card number as they enter it in their device.

6         Be Email Savvy. Never enter your credit card number in an email to someone. Never reply to an email that requests your personal information. If you think the email is real, go to your bank branch in person to check it out. This will reduce the risk of phishing, where the thief poses as a bank to get your information.

7        Be Phone Savvy. If someone calls you and later asks for your personal information, be wary. It could be a setup, and it’s very easy to fall for. The caller will get you engaged in solving a big problem with your account and you could let your guard down. Don’t! If there’s a question in your mind about whether it’s real or not, call the business using the phone number on the back of the credit card or in the phone book.

8        Be Discreet. Watch how you hold your credit card in a public place such as a line at the supermarket (cover the numbers). Don’t say your credit card number in public, and don’t repeat it on a cell phone. This is a low risk, but cell phone conversations are easily intercepted.

9        Stay Vigilant with Statements. Make sure you receive your statements on a timely basis. If a statement is a few weeks late, follow up with the institution to find out why. Better yet, convert to online statements. This will avoid the risk of a thief changing your address and diverting the statements.

10      Keep Track of Your Reports. Monitor your accounts, bank accounts, credit cards, and credit reports regularly for unusual activity or transactions that are not correct.

Do you have your business vendors (people that you pay) ID numbers?

Business owners should be aware that the IRS is alert to non-filing of 1099 forms.  Not filing them could be expensive for the business owner.  I once received a phone call from the IRS not 2 months after I had prepared an income tax return for a new client.  This is the earliest that I had ever got a call from them after a tax return was filed.  The agent was asking about a specific line on the business tax return and whether 1099 forms had been filed for these payments.  This demonstrates that the service is being pro-active and checking on 1099 filings early in their process.  I've also had new clients that had prepared their own returns and have had business deductions disallowed for not reporting the income to their worker or independent contractor on a 1099 form. Getting these forms filed is one of the best ways for the business owner to protect the deductions on their income tax returns.


The business owner needs to be aware that anytime they are not doing business with a corporate vendor (that is also not their employee or their legal firm), they need to give the vendor a W-9 form and request their tax ID number.  Legal firms should also get them even if they are a corporation.  If the vendor claims to be a corporation, you should make sure (if not apparent in their name) by checking the status of the corporation in the state that they incorporated.  States now have websites to check the status of corporations.  Colorado’s is located at http://www.sos.state.co.us/pubs/business/main.htm where you can search the business database (check your own while you are there).  The owner or his employees should get the W-9 form back from the vendor before they start doing work so that there are no misunderstandings about taxes between the contracting parties.  Note that an LLC (Limited Liability Company) or partnership is not a corporate entity even though it does have a business name.  You should be careful here.


The W-9 form is available on the http://www.irs.gov/ website and they have been keeping a link to the form on the 1st page at the left under “Most requested forms.”  The 1099 forms need to be completed by January 31 of the next year whenever over $600 was paid to that business or individual and then given to the vendor.  All of these forms are filed with a form 1096 that needs to be filed with the IRS by the end of February.  This reporting gets more complicated as a business grows and has more transactions.  
  A good accounting system is recommended and you should get good advise on this.  My general advice is to obtain QuickBooks software to track this when the accounting becomes too much to track these items in other ways.  This software is quite popular and I can then work with you to help you finish your accounting each year.

The office did move in July 2007

We are closer to Parker Road, which makes it more convenient for all of my clients.  When you turn on East Rice Place, we are the 1st office building right in front of you.  Make the first left to a 2 story office building.  You can drive completely around our building to find the best parking (and the best handicapped parking is near the back).  You can park on either side of the building as well. 

The back door of our office building is used more (since there are no steps) and my office suite is right next to it.   My name has been added to the sign in front of the building and you will also see small signs in the windows and on my door.  I have 4 windows facing east and 2 facing north.  The new address is:  13721 East Rice Place, Suite 130, Aurora CO  80015.  our phone number  now is:  720-870-0949.  The old fax number will not work and the new one is:  720-870-4352.  My website remains at http://www.TheResponsiveCPA.com and is a good place to show someone what I can do for them, if you don't have my latest business card on hand.

My wife and someone else can now work with me.   I have sunlight and a better space for concentrating on my work.  It has worked out very well for me since I have been here.  I beleive clients are finding that I am serving them very efficiently and well here as I continue to expand with referrals.